Job Description

The primary purpose of the Payroll Specialist is to manage the Payroll department which develops, implements and maintains the payroll, time and attendance systems for the East Hawaii Region. The Payroll Specialist oversees proper payroll payments to employees are in accordance with State statutes and related administrative directives and procedures; provides direction and guidance to subordinate staff; meet with auditors; auditing payroll claims and other payroll-related voucher expenditures for compliance with Federal, State and departmental laws, regulations, rules, policies and procedures, and appropriate Bargaining Unit contracts; and performs other related duties as assigned.

POSITION SUMMARY

• Coordinates and supervises the daily operations of the Payroll Department, makes assignments and directs the daily activities of payroll staff.
• Develops appropriate department orientation and training. Identifies staff development needs and implements measures to meet those needs; uses disciplinary plan of action appropriately.
• Manages relationships with payroll service providers, software vendors, and other third-party vendors. Ensure that vendors deliver high-quality services and support.
• Collaborate with the Corporate Office to request updates to State’s Job Data information, enabling us to facilitate payment processing.
• Supervises staff, conducts staff counseling and issues Employee Action Notice (EAN) or Supervisor Discussion Notes (SDN) to staff as necessary. Implement plans and monitors the progress of staff.
• Understands and adheres to Payroll laws, Fair Labor Standards Act (FSLA), rules, policies and procedures on Payroll and Collective Bargaining Agreements (CBA).
• Manage and oversee the payroll processing function, including payroll calculations, deductions and adjustments. Review, verify, correct payroll reports for accuracy and completeness before processing payroll.
• Conduct routine audits and other Payroll audits as requested.
• Address any payroll-related inquiries or issues from employees in a timely and professional manner.

MINIMUM QUALIFICATIONS: To qualify, you must meet all of the following requirements. Please note that unless specifically indicated, the required education and experience may not be gained concurrently. In addition, qualifying work experience is credited based on a 40-hour workweek.

Education Requirement:

Graduation from an accredited four (4) year college or university with a bachelor’s degree.

Excess work experience as described under Experience below or any other progressively responsible administrative, professional or other analytical work experience which provided knowledge, skills, and abilities comparable to those acquired in four (4) years of successful study while fulfilling a prescribed college curriculum leading to a bachelor’s degree may be substituted for the required education on a year-for-year basis.

The education or experience background must have demonstrated the ability to write clearly and comprehensively materials such as reports and analyses; read and interpret complex written material; perform research; and solve complex problems logically and systematically.

Experience Requirement:

Except for substitutions provided in this specification, applicants must have had progressively responsible experience of the type and quality described below and, in the amounts indicated in the following table:

Specialized Experience: Professional work experience in one or any combination of payroll functions; payroll processing, payroll auditing including leave accruals and balances, record keeping, management of data entry and verification, and payroll transmittal. Such work experience must show the ability to understand and follow policies and procedures as well as collective bargaining contracts.

• Supervisory Experience: Applicants must possess supervisory aptitude. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects; by serving as a group or team leader, previous work experience in a position that demonstrates or performs supervisory functions or in similar work in which opportunities for demonstrating supervisory capabilities exist; by completion of training courses in supervision accompanied by application of supervisory skills in work assignments; or by favorable appraisals by a supervisor indicating the possession of supervisory potential.

Non-Qualifying Experience:

The following types of experience will not be accepted as professional experience required for these positions: Experience in positions where the duties did not require full professional knowledge and application of general accounting principles or auditing standards or application of payroll rules, regulations and procedures of a clerical or technical nature.

Substitutions Allowed:

• Possession of a bachelor's degree from an accredited college or university in accounting, business administration or a related field may be substituted for one-half (1/2) year of specialized work experience.
• Possession of a master's degree in accounting, business administration or a related field may be substituted for one and one-half (1-1/2) years of specialized work experience.
• Possession of a doctorate’s degree in accounting, business administration or a related field may be substituted for one and one-half (1-1/2) years of specialized work experience.

Quality of Experience:

Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant’s overall experience must have been of such scope and level responsibility as to conclusively demonstrate that they have the ability to perform the duties of the position for which they are being considered.

Company Description

As the Big Island’s leading providers of inpatient and outpatient care, the East Hawaii Region of Hawai`i Health Systems Corporation (HHSC), consisting of Hilo Benioff Medical Center, Honoka'a Hospital, Ka′u Hospital, and the Yukio Okutsu State Veterans Home, delivers a full range of services and programs. Our three hospitals include 290 beds and over 1,700 employees. Our medical staff is comprised of 250 physicians, physician assistants and Advanced Practice Registered Nurses, representing 33 specialties. East Hawaii Health is our network of clinics offering primary and specialty care. Hilo Benioff Medical Center functions as a Level III Trauma Center, which includes the second busiest emergency room in the state, providing 24-hour care and serving more than 50,000 patients annually. Hale Ho′ola Hamakua and Ka′u Hospital are designated as Critical Access Hospitals. To learn more about the East Hawaii Region, please watch our Video Yearbook or visit www.hbmc.org, www.halehoolahamakua.org or www.kauhospital.org.

Benefits

• 13 paid holidays each year (104 hours); 14 (112 hours) during election years*
• 21 paid vacation days (168 hours) per year*
• 21 paid sick days (168 hours) per year*
• Medical, dental, vision, and prescription plans
• Employee Assistance Program
• Participation in the State of Hawaii’s retirement system
• Potential eligibility for various student loan repayment & scholarship programs

• Rates listed for paid holidays, vacation and sick days are for 1.0 Full Time Equivalent (FTE) positions assigned to 8 hour shifts. Accruals for these benefits are otherwise prorated based on FTE.

Pre-Employment Health Requirements

Offers of employment will be contingent on successfully passing a pre-employment examination, which includes a drug screen and other regulatory medical requirements such as, but not limited to, a tuberculosis (TB) screen. The cost for drug screening and blood draw for QuantiFERON and Titers, shall be borne by the Hawaii Health Systems Corporation.

Pre-Employment Assessments for External Candidates

As part of the recruiting process for this position, external applicants (job applicants NOT employed by HHSC’s East Hawaii Region) are required to complete pre-employment assessments shortly after application submission. If you are not an employee of the East Hawaii Region of HHSC, you will receive an email containing assessment instructions. We ask that you complete the assessments within two days of receipt of the request.

Equal Opportunity Employer

The East Hawaii Region of Hawaii Health Systems Corporation is a drug free workplace and an Equal Opportunity Employer.

Shift Details

Must be available to work shifts, weekends and holidays as necessary based on hospital operations. Services are provided 24/7.