Oregon Health Authority

Qualifications Specialist (Administrative Specialist 2) Hybrid

  • Oregon Health Authority
  • Salem, OR
  • Full Time
  • About 2 months ago

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Initial Posting Date:
09/13/2024
Application Deadline:
09/22/2024
Agency:
Oregon Health Authority
Salary Range:
$3,948 - $5,483
Position Type:
Employee
Position Title:
Qualifications Specialist (Administrative Specialist 2) Hybrid
Job Description:
The
Oregon Health Authority (OHA), Public Health Division (PHD), Center for Prevention & Health Promotion / ASRH Section
program in Portland, Oregon has a fantastic career opportunity for a Qualifications Specialist ( Administrative Specialist 2) supports technical assistance for professional trade schools, school-based health service programming, including for the school-based health center (SBHC) program.
This is a full-time, permanent, classified position which is represented by a union.
This recruitment may be used to establish a list of qualified candidates to fill current or future vacancies.
What will you do?
As the Administrative Specialist 2 you will provide professional level administrative support for the Qualification Analyst and the Boards/Councils/Programs overseen by the HLO. This position aids in the maintenance and coordination of education programs and practical examinations for the various professions regulated by the office. This position also assists the public by conducting study reviews for qualifying candidates as well as providing clarification regarding office policies and procedures.
What's in it for you?
The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.
  • We offer exceptional
    medical, vision and dental benefit packages
    for you and your qualified family members with minimal out-of-pocket costs (member cost share is as low as 1% - 5%). Try this free virtual benefits counselor by clicking here:
    https://www.oregon.gov/oha/pebb/pages/alex.aspx
  • Paid Leave Days:
    • 11 paid holidays each year.
    • 3 additional paid personal business days each year.
    • 8 hours of paid sick leave accrued each month.
    • 8 hours of vacation leave accrued each month with increases every 5 years.
  • Pension and Retirement
    plans. After six months of service, you may qualify for the Public Employee Retirement System (PERS). New employees may be enrolled in the
    Oregon Public Service Retirement Plan (OPSRP)
    .
  • Student Loan Forgiveness;
    Public Service Loan Forgiveness (PSLF)
    opportunity. The PSLF program may forgive student loan balances after you’ve made the equivalent of 120 qualifying monthly payments.
  • Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
  • Continuous growth and development opportunities.
  • Click
    here
    to learn more and access a
    summary
    of State of Oregon benefits.
The Oregon Health Authority is committed to:
  • Eliminating health inequities in Oregon by 2030
  • Becoming an anti-racist organization
  • Developing and promoting culturally and linguistically appropriate programs, and
  • Developing and retaining a diverse, inclusive, and equitable workforce that represents the diversity, cultures, strengths, and values of the people of Oregon.
Minimum Qualifications: [CLASSIFICATION AND COMPENSATION – Salary Information]
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
An equivalent combination of education and experience.
Desired Attributes:
  • Ability to communicate clearly, both verbally and in writing.
  • Must be able to multi-task in a fast-paced environment.
  • Proficient in office software, such as MS Word, Excel, Outlook, etc.
  • Must be able to conceptualize and complete projects independently.
  • Capable of evaluating program operations.
Working Conditions:
This position may be eligible for a hybrid (office/remote) role based on management’s determination of eligibility and work schedule. To be eligible for a hybrid schedule, staff must have an alternate workplace that meets all applicable technology, security, safety, and software system access requirements, including the ability to protect confidential information. Hybrid work staff must establish and maintain an appropriate environment and schedule when working from an alternate workplace and report regularly to a state office location as determined by management.
Directions to Apply:
Please fill out the online application and submit a resume and cover letter telling us about yourself and how your personal (lived), educational, and/or professional experience qualifies you for this position.
  • External Applicants: Click the “Apply” button and submit your application. Click
    this link
    for the External Candidate job aid, and view this
    video
    for additional information.
  • Current State of Oregon employees: Apply through your employee Workday account. View this
    job aid
    for assistance.
Resources:
  • Workday will timeout after 20 minutes of inactivity.
  • Workday performs best in Google Chrome.
  • Check both your e-mail and Workday account for updates regarding this recruitment.
  • Oregon Health Authority (OHA)
    • Oregon Health Authority Website
    • Mission, Vision and Core Values
    • Programs and Divisions
  • Career Resources
    • State of Oregon Career Resources Page
    • Get Your Application and Resume Noticed
    • Ace the Interview
    • Search for State of Oregon jobs
    • How to Set Job Alerts
Additional Information:
  • Visa Sponsorships: Oregon Health Authority (OHA) does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. OHA is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.
  • Pay Scale: Upon receiving a salary offer, we will conduct a pay equity assessment using the information provided in your application to determine your salary placement upon hire. To ensure a comprehensive evaluation, please make certain your application materials are up-to-date and thorough. Include relevant details such as your work history, education, volunteer work, lived experiences, and any other pertinent information related to the position you are applying for. Please visit the
    Pay Equity Project
    homepage to learn more.
  • Background Check: If you are offered employment, your offer will be contingent upon the positive outcome of an abuse check, criminal records check, and driving records check. The information will be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.
  • Veterans: If you are a veteran, you may receive veterans’ preference points.
    Click here
    for more information about veterans’ preference. If you checked that you are a veteran, you will receive a notice in your Workday inbox and will be required to provide your documents at that time.
    Veterans
    | Oregon Department of Veterans Affairs: 1-800-692-9666
  • This recruitment may be used to establish a list of qualified applicants to fill current or future vacancies.
Questions?
If you have questions or would like assistance, including an accommodation request under the Americans with Disabilities Act, please contact Juan McGruder, HR Analyst, at .
TTY users, please use the Oregon Telecommunications Relay Service: 1-800-735-2900. For technical support, please call toll-free 1-855-524-5627, for customer service assistance.
Affirmative Action, Equal Opportunity, and Pay Equity:
The Oregon Health Authority is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or any other protected class under state or federal law. In addition, we do not discriminate, or screen applicants based on current or past compensation. To learn more about OHA’s mission, vision, and core values,
click here
.
The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity and anti-racism.

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