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TITLE: Office Manager
DEPARTMENT: Office of Schools - Elem/Middle School
REPORTS TO: Building Adminstrator
RECEIVES GUIDANCE FROM: Building Adminstrator
EVALUATES: Not Applicable
POSITION INVENTORY: B21
POSTION TYPE: CLER
FLSA STATUS: Non-Exempt
FT/PT: Full time
DAYS: 260 HOURS: 7.5 Hour Days
BASIC FUNCTION: Manage the school office, supervise other staff, assist the Building Administrator and perform general office skills.
ESSENTIAL FUNCTIONS:
1. Manage day-to-day office activities.
2. Maintain attendance records.
3. Maintain inventory and order supplies.
4. Manage accounting and payroll activities including first-level review of NOVAtimetimesheets.
5. Manage enrollment, registration, and transfer of students.
6. Handle transportation requests throughout the year as requested.
7. Receive school visitors and parents, answer questions or direct them to the appropriate person.
8. Provide minor health service functions in absence of the nurse.
9. Maintain office equipment and order supplies for machines.
10. Maintain financial accounting records according to the district guidelines (includingPCards)
11. Maintain student records according to state and district guidelines
12. Process all billings and statements.
13. Prepare, record, and submit payroll.
14. Answer telephone, take messages, and relay messages.
15. Develop forms and surveys for building use.
16. Assist with weekly bulletin and calendar events that pertain to staff.
17. Sort and distribute office mail.
18. Record, count, and deposit funds for building projects.
19. Collect, record, and deposit funds and issue receipts for payment of textbook fees. 20. Prepare, copy, and distribute materials to staff and parents as directed.
21. Schedule parent-teacher conferences as directed.
22. Complete and document month end activities from Business and Finance.
23. Attend all mandatory trainings and meetings.
ADDITIONAL ESSENTIAL FUNCTIONS (for every DMPS position):
HIRING SPECIFICATIONS:
Required:
1. High School diploma, HiSET, or GED
2. Previous office experience
3. Supervisory skills
4. Computer/typing skills
5. Basic bookkeeping skills
6. Oral and written communication skills
7. Operationof office equipment
8. Competency working in a culturally diverse environment or the willingness to acquire these skills.
Desired:
1. Previous supervisory experience
2. Strong organization skills
3. Attention to detail
4. Post-secondary education__-Associate's Degree
5. Second language spoken that aligns with the school population.
PHYSICAL DEMAND:
FREQUENCY:
Standing
Frequent 33% - 66%
Walking
Frequent 33% - 66%
Sitting
Bending/Stooping
Occasional 1% - 32%
Reaching/Pushing/Pulling
Occasional 1% - 32%
Climbing/Stairs
Occasional 1% - 32%
Driving
Occasional 1% - 32%
Lifting (20 lbs.)
Frequent 33% - 66%
Carrying (25 feet)
Occasional 1% - 32%
Manual Dexterity Tasks
Telephone
Frequent 33% - 66%
Computer
Frequent 33% - 66%
Other
Frequent 33% - 66%
Working Conditions
Inside
Constant 67%+
Outside
Occasional 1% - 32%
Extremes of Temperature/Humidity
Occasional 1% - 32%
All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation.
Approved By: Anita M Babe
Date: 5/3/2017
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