Des Moines Public School District

Office Manager -Carver Elementary

  • Des Moines Public School District
  • Des Moines, IA
  • Full Time
  • 3 months ago

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TITLE: Office Manager


DEPARTMENT
: Office of Schools - Elem/Middle School


REPORTS TO:
Building Adminstrator


RECEIVES GUIDANCE FROM:
Building Adminstrator


EVALUATES: Not Applicable


POSITION INVENTORY: B21


POSTION TYPE: CLER


FLSA STATUS:
Non-Exempt


FT/PT:
Full time

DAYS: 260 HOURS: 7.5 Hour Days


BASIC FUNCTION:
Manage the school office, supervise other staff, assist the Building Administrator and perform general office skills.

ESSENTIAL FUNCTIONS:


1. Manage day-to-day office activities.

2. Maintain attendance records.

3. Maintain inventory and order supplies.

4. Manage accounting and payroll activities including first-level review of NOVAtimetimesheets.

5. Manage enrollment, registration, and transfer of students.

6. Handle transportation requests throughout the year as requested.

7. Receive school visitors and parents, answer questions or direct them to the appropriate person.

8. Provide minor health service functions in absence of the nurse.

9. Maintain office equipment and order supplies for machines.

10. Maintain financial accounting records according to the district guidelines (includingPCards)

11. Maintain student records according to state and district guidelines

12. Process all billings and statements.

13. Prepare, record, and submit payroll.

14. Answer telephone, take messages, and relay messages.

15. Develop forms and surveys for building use.

16. Assist with weekly bulletin and calendar events that pertain to staff.

17. Sort and distribute office mail.

18. Record, count, and deposit funds for building projects.

19. Collect, record, and deposit funds and issue receipts for payment of textbook fees. 20. Prepare, copy, and distribute materials to staff and parents as directed.

21. Schedule parent-teacher conferences as directed.

22. Complete and document month end activities from Business and Finance.

23. Attend all mandatory trainings and meetings.


ADDITIONAL ESSENTIAL FUNCTIONS (for every DMPS position):

  • Attend work on a prompt and regular basis.
  • Maintain confidentiality.
  • Maintain satisfactory and harmonious working relationships with the public, students, and other employees.
  • Assist with other duties as may be assigned.

HIRING SPECIFICATIONS:


Required:

1. High School diploma, HiSET, or GED

2. Previous office experience

3. Supervisory skills

4. Computer/typing skills

5. Basic bookkeeping skills

6. Oral and written communication skills

7. Operationof office equipment

8. Competency working in a culturally diverse environment or the willingness to acquire these skills.

Desired:

1. Previous supervisory experience

2. Strong organization skills

3. Attention to detail

4. Post-secondary education__-Associate's Degree

5. Second language spoken that aligns with the school population.


PHYSICAL DEMAND:


FREQUENCY:


Standing


Frequent 33% - 66%


Walking


Frequent 33% - 66%


Sitting

Frequent 33% - 66%


Bending/Stooping


Occasional 1% - 32%


Reaching/Pushing/Pulling


Occasional 1% - 32%


Climbing/Stairs


Occasional 1% - 32%


Driving


Occasional 1% - 32%


Lifting (20 lbs.)


Frequent 33% - 66%


Carrying (25 feet)


Occasional 1% - 32%


Manual Dexterity Tasks


Telephone


Frequent 33% - 66%


Computer


Frequent 33% - 66%


Other


Frequent 33% - 66%


Working Conditions


Inside


Constant 67%+


Outside


Occasional 1% - 32%


Extremes of Temperature/Humidity


Occasional 1% - 32%


All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation.


Approved By: Anita M Babe

Date: 5/3/2017

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