Aldersgate United Methodist Church

Office Manager/Bookkeeper

  • Aldersgate United Methodist Church
  • Urbandale, IA
  • Part Time
  • 4 months ago

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Self-motivated? Enjoy working independently while contributing to a team effort? Thrive on being responsible and look for how you can help? Flexible and adaptable to changes in your daily routine?

Does this describe you? Keep reading. We have a position for you!

Position Status

  • 12-month, part-time position (28 hrs/week) at $22.00/hr. Monday – Thursday schedule. Daily schedule to be determined with Lead Pastor. Occasional evening and weekend hours may be required.
  • Eligible for paid vacation and sick time. No health insurance is available.
  • Meet the requirements for, and be Safe Sanctuary trained and pass a background check
  • Direct Supervisor: Lead Pastor

Office [20% of time]

  • Updates content and pictures for the website and social media sites.
  • Prepares and sends mailings and emails to the congregation.
  • Provides financial stewardship of the Office budget.
  • Orders supplies for the Church.
  • Maintains Church records and prepares the annual Iowa Conference reports.·

Worship [15% of time]

  • Prepares Sunday worship bulletin and weekly newsletter (hard copy and digital).
  • Schedules sound booth volunteers for special events (e.g. weddings, funerals).
  • Creates presentation slides for the Sunday worship service and church announcements using ProPresenter.
  • Maintains the Church membership and visitor database and records weekly attendance.

Building [40% of time]

  • Collaborates with Building and Grounds Team in providing oversight of facility rental contracts.
  • Reviews terms, rental rates and responsibilities of contracts with renters. Gets contracts signed.
  • Acts as liaison to Cleaning Service regarding services and complaints.
  • Researches and prepares summary of quotes for building services as requested by Building and Grounds Team.
  • Schedules and coordinates with Building and Grounds Team for third-party maintenance services and inspections.
  • Serves as contact for the HVAC company, fire alarm company, fire and police departments.
  • Serves as contact for access to building during locked hours, including issues with entry code, key not working, etc.

Bookkeeping [25% of time]

  • Processes Accounts Payables utilizing Church Windows. Prepares and prints checks for authorized signature.
  • Bills for rental services, tracks rent receipts and follows up on past due payments.
  • Makes journal entries for payroll as provided by third party payroll provider and pays quarterly payroll taxes.
  • Processes monthly journal entries for credit card charges and other auto-paid and EFT expenses through our bank account.
  • Balances the Church’s monthly checking account and prepares monthly Treasurer’s Report for review by our Finance Team.

Ideal Qualifications

  • Accounting coursework and multiple years of office experience with an Associates degree or high school diploma.
  • Strong interpersonal skills, relates to people in a compassionate, professional manner.
  • Strong computer skills with knowledge of Microsoft Office.
  • Knowledge of ProPresenter Worship and Church Windows accounting software a plus.
  • Familiarity with office equipment (copiers, printers, paper folders).
  • Ability to learn new software programs.
  • Self-starter with the ability to work independently and complete tasks on time.
  • Able to multi-task and maintain confidentiality.
  • Able to coordinate all communications with staff and congregation via multiple media sources

Job Type: Part-time

Pay: $22.00 per hour

Expected hours: 28 per week

Benefits:

  • Flexible schedule
  • Paid time off

Schedule:

  • Monday to Friday

Education:

  • High school or equivalent (Required)

Experience:

  • Microsoft Office: 1 year (Required)
  • Bookkeeping/Accounting: 2 years (Required)
  • Office experience: 3 years (Required)

Ability to Relocate:

  • Urbandale, IA 50322: Relocate before starting work (Required)

Work Location: In person

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