Work Schedule

First Shift (Days)

Environmental Conditions

Adherence to all Good Manufacturing Practices (GMP) Safety Standards, Cold Room/Freezers -22degrees, Some degree of PPE (Personal Protective Equipment) required (safety glasses, gowning, gloves, lab coat, ear plugs etc.), Strong Odors (chemical, lubricants, biological products etc.)

Job Description

Location/Division Specific Information

This position will be site based in Bridgewater, NJ, and will support our Life Sciences Solutions Group (LSG) business unit of Thermo Fisher Scientific.

Discover Impactful Work:

At Thermo Fisher Scientific Inc., we are seeking an individual with exceptional work behaviors and motivation to join our team as a Distribution Coordinator (Administrative Service Coordinator). In this role, you will have the opportunity to play a crucial part in our world-class shipping operations, ensuring flawless execution of outgoing domestic and international shipments.

A Day in the Life:

• Verify and confirm parts matching with pick lists, prepare packing lists, commercial invoices, master bills of lading, and other export compliance documentation.

• Coordinate with freight forwarders, carriers, and customs brokers to ensure smooth and efficient shipment processes.

• Stay updated on shipping regulations, tariffs, and trade agreements to ensure compliance and optimize costs.

• Resolve any shipping-related issues or delays and communicate updates to relevant team members.

• Engage with the team and warehouse leadership through daily management board meetings, addressing operational challenges and ensuring awareness of business activities.

• Support and maintain accurate metrics for the team to drive continuous improvement.

• Communicate with internal customers regarding documentation, shipping schedules, and address any issues that may arise.

• Invoicing and record keeping ensuring accurate financial documentation.

• Ensure compliance with current DEA regulatory standards for domestic and international shipments.

• Interact with vendors, custom brokers, airlines, SS lines, and freight forwarders to ensure smooth operations.

• Use warehouse ERP systems like MainFrame, Boss, and Precision, as well as dangerous goods documentation systems, to oversee shipping operations and generate international commercial invoices.

• Collaborate with all areas of the distribution center to address outbound shipment needs.

Keys to Success:

Education

• High school diploma or equivalent required.

• BS degree preferred.

Experience

• Requires 1-2 years experience in handling shipping duties and document preparation for domestic and international shipments.

Knowledge, Skills and Abilities

• Excellent communication skills and the ability to work independently with a strong focus on safety and quality.

• Attention to detail is crucial to ensure accuracy in all functions of this position.

• Ability to work on-time and maintain strong attendance performance.

• Familiarity with DEA regulatory standards and shipping compliance is highly desirable.

• Proficiency in using warehouse ERP systems (MainFrame, Boss, and Precision) and dangerous goods documentation systems is preferred.

• Strong problem-solving skills and the ability to resolve shipping-related issues efficiently.

• Strong collaboration skills and the ability to work effectively with all teams in the distribution center.