DEPT OF TRANSPORTATION

Driving the future of transportation with a diverse and innovative team
To

Address: 205 S. 17th Ave Phoenix, AZ 85007

Anticipated Salary: $64,350.00

Salary Range: $59,350 - $69,350

Grade: 21

Closing Date: 9/19/2024

This position manages, administers, and monitors the eCMS system and application, internal and external Engineering Consultants Section (ECS) websites and drives, winning statements of qualifications, payment reports, prequalification reports, and resource inboxes. Facilitates utilization of eCMS system applications and internal/external drives with internal and external customers, including the consultant industry. Coordinates with Compliance and Contract Managers to write and revise all ECS contract documents, policies, and procedures to align with federal and state requirements. Participates in evaluation committees, create, track and document standard work processes, exercise discretion, monitor contracts, ensure accurate data entry, and generate and submit reports required by federal and state guidelines.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Management and administration of the eCMS system and application, internal and external Engineering Consultants Section [ECS) websites and drives, and resource inboxes.

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• Coordinates with internal and external staff as required throughout the contract process.

Knowledge in:

• Arizona Management System (AMS)
  
• Process Improvement, Kaizens
  
• Procurement/purchasing and procedure including Arizona Procurement Portal (APP)
  
• Arizona Disadvantaged Business Enterprise (DBE System and plan
  
• Google Docs, Google Sheets, and Google Meets
  
• Adobe PDF advanced editing features
  
• Microsoft Word, Excel, and PowerPoint
  
Understanding of complex systematic inter-relationships between financial and procurement systems, Government Accounting Principles (GAP), and State/Federal requirements. Skill in:
• Accurate data entry, integration, and analysis
  
• Customer service and interpersonal relationships
  
• Planning and organization
  
• Written and verbal communication
  
• Reading/interpreting complex documents
  
• Technical writing and compiling reports
  
• Google, Adobe, and Microsoft computer applications
  
Contract and contract management experience Ability in:
• Implement process improvements
  
• Multitask to monitor/complete projects at various stages
  
• Read/understand Standard Work documents
  
• Create/follow process workflow diagrams
  
• Communicate with internal and external customers
  
• Prioritize assignments to meet deadlines

• Experience with administration and management of internal systems applications
  
• Experience with the management of Architectural and Engineering contracts

Valid Arizona driver's license with acceptable 39-month motor vehicle record.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Mandatory participation in the Arizona Retirement System (ASRS) is required.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.