Responsibilities

• Supporting the Vice President of ExP. Including calendar management with attention to details, accuracy, timeliness, conflict resolution and alignment to the leader’s priorities and commitments
• Planning and coordination of complex domestic travel
• Timely and accurate reconciliation of expenses
• Partnering and cross-collaborating with AI Platform Administrative team as well as many parts of the C+AI organization. Partnering with HR, Staffing, and Finance as well as facilities for space management.
• Managing headcount, tracking open positions, creating requisitions, onboarding new hires, and keeping up to date with Headcount related tools. Maintaining distribution lists. Managing space allocation, anticipating possible compression issues, scheduling individual moves, and assisting with group moves for team members.
• Team support including space management, office moves, new hire set up and onboarding and procurement of equipment and supplies for ExP and AI Frameworks team in the US and Canada.
• Purchasing equipment for new hires and refreshes. Track assets, cost centers, PC Recycled assets, and equipment transfers.
• Managing operating budget and spend, identifying near-overages and issues. Partnering with Finance to ensure no reporting discrepancies. Acting as final approver on all team expense reports, ensuring coding accuracy.
• Organizing and planning off-sites and morale events at the team level. Cross-collaborating, planning, and providing support for org-wide events including Town Hall Meetings, org morale events, and other events as needed.
• Understand the rhythm of the business (ROB) and ship cycles in order to most effectively plan events and meetings, anticipate spend, and provide support based on the business needs at the time.
• Experience working with a global team and cultural awareness
• Embody our culture and values

Qualifications

• 2+ years Administrative, Business Support, and/or customer service experience
  • OR equivalent experience

• Proficiency in Microsoft Outlook, Excel, Word
• Calendaring experience

• 3+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work
• Experience in iCIMS, EC, MyExpense, MyOrder, HR Insight, and MS Space preferred
• Verbal and written communication skills to support working with team members in various locations.
• Detail-oriented with problem-solving and troubleshooting skills.
• Cross-team collaboration skills.
• Ability to be flexible and work quickly and efficiently in a fast-paced environment.
• Ability to react with appropriate urgency to situations and requests.
• Be able to maintain confidentiality and use discretion and judgment at all times.
• Exercise sound judgment, tact, diplomacy, integrity and professionalism in all communications.
• Ability to lift and move standard office equipment (i.e. computers and peripherals)

Microsoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.