We are offering a long-term contract employment opportunity for an Assistant II, Administrative in Houston, Texas. This role primarily involves providing a wide variety of administrative and staff support services in a remote setting. The industry requires the processing of customer applications, maintaining customer records, and resolving customer inquiries, among other duties.
Responsibilities:
• Review and update daily management systems
• Process and reconcile card charges
• Coordinate hotel and travel arrangements and provide detailed information to team members
• Review hotel check-out dates and make necessary extensions
• Manage per diem requests and process submissions
• Conduct monthly and bi-weekly tasks, such as reviewing and reconciling statements
• Manage uniform distribution and supply orders
• Format, type, and edit a variety of material including: correspondence, memos, reports, and confidential material
• Receive and screen telephone calls and visitors, schedule appointments and meetings
• Prepare and update recurring and routine internal reports, collect and verify data
• Maintain and update department files, records, and publications, including confidential files and materials
• Arrange domestic and international travel
• Assist in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc.
• Administer programs, projects, and/or processes specific to the operating unit served
• Serve as administrative liaison with others within and outside the organization regarding administrative issues related to purchasing, personnel, facilities, and operations.• Proficiency in Microsoft Office Suites, including Word, Excel, PowerPoint and Outlook
• Experience in office functions such as scheduling appointments, coordinating meetings, materials handling and managing correspondence
• Ability to perform statistical analysis and compile reports
• Demonstrated ability to supervise a team and train new staff members
• Strong organizational and coordination skills
• Experience in handling travel arrangements, both domestic and international
• Capable of liaising between different departments and appropriate personnel
• Ability to review documents, publications, and vouchers for accuracy
• Experience in handling disability benefits procedures
• Proficiency in Kronos time management system
• Excellent keyboard skills with a high level of accuracy
• Ability to lift and handle materials up to a certain weight (specific weight to be determined by the employer)
• Knowledge of operations and reconciliations in a facility setting
• Ability to screen calls and direct them to the appropriate department or personnel
• Understanding of basic principles of materials handling and inventory management.