Assistant Billing Manager

Summary:

Provides project coordination support to Project Staff, and Accounting. Responsibilities include organizing, coordinating, and researching information, code analysis, and troubleshooting in regard to given project assignments by Project Managers.

Duties and Responsibilities:

Sets up projects and creates folders for each project.
Collect all Unconditional Lien releases at payment time.
Manages all check disbursements to Material supplies, vendors, and subcontractors.
Tracks all W-9 and insurance requirements.
Sends out Project Meeting invitations.
Performs other related duties as assigned by management.

Education and Experience:

High school diploma or equivalent
Familiar with Procore or similar software, preferred not required
Experience in the construction field, preferred

Skills and Abilities:

Proficient with Microsoft Office Suite or related software.
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

Must be able to speak, read, write, and understand English.
Bilingual skills are a plus.
Professional appearance and demeanor.

Excellent verbal and written communication skills.
Commitment to excellence and high standards.

Certificates, Licenses, and Work Requirements:

Proof of authorization to work in the U.S
Drug test

Competencies:

Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Physical Demands and Work Environment:

Occasionally required to stand
Occasionally required to walk
Continually required to sit
Continually required to utilize hand and finger dexterity
Occasionally required to climb, balance, bend, stoop, kneel or crawl
Continually required to talk or hear
Occasionally maneuver more than 15 pounds
Other as expected in a typical office work environment

All employees work in a culture of continuous improvement and are expected to support our mission. Employees must be able to clearly articulate our vision, actively participate in outstanding customer service, strive to continuously build knowledge and skills, and accept responsibility for their own actions.

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