The University System of Georgia (USG) is comprised of 26 higher education institutions as well as the University System Office (USO). Within the USO, our administrative operations are primarily housed in the Trinity Washington Building located in downtown Atlanta. Our Information Technology Services (ITS) division is located in Athens. The University System of Georgia Shared Services Center (SSC) is located in Sandersville. The Georgia Public Library System is located in Atlanta. The Georgia Archives is located in Morrow. The State of Georgia Records Center is located in Austell.

Performs professional and administrative work in support of the Executive Vice Chancellor and Chief Academic Officer and other staff in the unit. Assists in the management of Georgia's Academic Common Market operations, Healthcare, STEM, AAMI, Faculty and Student Success, and Military Affairs. Supports the office in the day-to-day administrative functions including responding to emails, phone inquiries, ePro, and travel expenses. This position engages with the public, and high-level administrators within the 26 USG institutions, constituents, Regents, and USO staff administrators.

• Assists the office of academic affairs in all areas of responsibilities, scheduling events, internal and external meetings. Activities and decisions are varied in nature, requiring independent action and judgment in solving common problems.
• Composes and prepares accurate and timely correspondence, reports, and other documents.
• Manages Outlook calendar for the Associate Vice Chancellor for Healthcare and senior division staff. This may include scheduling meetings and making travel arrangements for other staff in the unit.
• Develops and maintains accurate databases and spreadsheet files.
• Manages some aspects of the Academic Common Market including providing administrative and technical support to Georgia residents applying to the Academic Common Market.
• Assists with planning and coordinating meetings, programs, events, etc., including space reservations, sending invitations to speakers and/or attendees, ensuring appropriate AV support, ordering catering, on-site registration, etc.
• Assists with fiscal/budget administration including submitting payment requests, purchase orders, travel expenses, etc.
• Maintains office supply inventory; makes purchases as needed for the academic affairs unit.
• Serves as project coordinator for regular meetings; maintain schedules, agendas, minutes, action items and goals.
• Coordinates and provides support for a variety of assigned projects.

• An associate degree and a minimum of three years of experience or an equivalent combination of education, knowledge/skills and experience are required.
• Must possess and engender an attitude of cooperation with all USO and non-USO contacts, striving to identify constructive solutions to any work-related opportunities.
• Exhibits a high level of effort and commitment to performing work; operates effectively within the organizational structure; demonstrates trustworthiness and responsibility.
• Some travel may be required.

• Advanced level software proficiency and computer skills.
• Advanced Internet search abilities.

• Strong computer skills with intermediate to advanced knowledge of Microsoft Office including Word, Excel, Outlook, Teams, and PeopleSoft.
• Self-starter, able to work collaboratively with others, as well as independently.
• Familiarity with Smartsheet Software a plus.
• Knowledge of customer service principles and practices.
• Skill in analyzing data and preparing reports.
• Skill in decision making and problem solving.
• Ability to respond diplomatically, with tact and professionalism to sensitive and critical issues.
• Strong interpersonal skills; strong oral and written communication skills and strong problem-solving skills.
• Encourages and facilitates cooperation, pride, trust, and group identity; fosters commitment and team spirit, works cooperatively with others to achieve goals.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Offers of employment are subject to federal and state laws, as well as the statutes, rules, and regulations of this institution, and the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG). These Bylaws and Policies are available for inspection upon request.

The University System Office is an equal employment, equal access, and equal educational opportunity, and affirmative action institution. It is the policy of the University System Office to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).

For questions or more detailed information regarding this policy please contact the University System Office Human Resources at 404.962.3242. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.

Offers of employment are subject to a background investigation, including criminal records history, to determine eligibility for employment. Additionally, credentials and employment history stated in your application materials are also subject to verification.

Based on the duties and responsibilities associated with this position, a motor vehicle report (MVR) review is required.
The University System Office holds the sole discretion in assessing eligibility for employment.