Overview

We are seeking a detail-oriented and proactive Accounting and Project Support Specialist to join our team. This role involves assisting with Accounts Payable (AP) processes and coordinating projects for our consulting teams. The ideal candidate will possess strong organizational skills, a keen eye for detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities

·       Accounts Payable (AP) Assistance

·       Process invoices and ensure timely payments to vendors.

·       Maintain accurate and up-to-date vendor records.

·       Reconcile AP transactions and resolve discrepancies.

·       Entering credit card charges and tracking expenses

·       Working with Bookkeeper to assure client payments have been made for resale items

·       Entering billing time into project tracking spreadsheets

·       Assisting Project Managers, Leads and CEO on tracking deadlines to projects and sending reminders to internal resources

·       Facilitating weekly updates and communication on tasks not completed

·       Assist in project scheduling, emails and sending invites as needed.

·       Other tasks as assigned by management

Qualifications

·       Preferred Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

·       At least 2 years of experience in accounting and accounts payable

·       At least 2 years of experience in administrative duties

·       Proficiency in accounting software and Microsoft Office Suite.

·       Strong organizational and multitasking skills.

·       Excellent communication and interpersonal skills.

·       Attention to detail and a high level of accuracy.

·       Ability to work independently and as part of a team.